When to Send Your Invitations

August 2, 2017

One of our most frequently asked questions is, "when should I send my invitations?"

 

Knowing when to send invitations is different for every occasion, and it's an important factor to consider for three reasons:

  1. Your guests absolutely should have advanced notice of your event's day and time so they plan to attend and be able to RSVP in a timely manner. 

  2. You need to receive RSVPs early enough to be able to make critical decisions, like catering and reservations, for the event.

  3. Your invitation designer needs ample time to create your design, acquire materials, process, print and assemble (if applicable), and ship final products to you. For please review OUR PROCESS for a step-by-step explanation.

 

We've put together a little guide for when to both start the design process and to mail invitations for weddings, bridal and baby showers, birthdays, retirements and holidays. Obviously, unforeseen obstacles may arise and alter your timeline, but we want to share a good rule of thumb to set you up for success. These are the schedules we abide by and recommend to every client to relieve some of the stress from planning an event.

 

WEDDING TIMELINE

8 months before wedding day:

  • Start design process for Save the Date

  • Info needed: date, time, location, image (optional), guest list and addresses

  • Special considerations: luxury printing methods (such as letterpress, foil, calligraphy, commissioned art, deckled edges) add considerable time to production timeline and should be started now. Also, consider when inviting out-of-town guests, planning a destination event or on a holiday weekend, to send invitations earlier to allow guests more time to plan to attend.

6 months before:

  • Mail Save the Date

  • Start design process for invitation

  • Info needed: date, time, location, bride & groom's full names, parents names, preferred wording, RSVP by due date, meal options, hotel accommodations, wedding website, any additional information, guest list and addresses

3-4 months before:

  • Mail invitation

  • Start design process for day-of materials (programs, escort cards, etc.)

  • Start design process for Rehearsal Dinner invitation and Day-After Brunch invitation (optional)

6-8 weeks before:

  • RSVP due by date

4 weeks before:

  • Mail Rehearsal Dinner invitation and Day-After Brunch invitation (optiona)

BRIDAL SHOWER TIMELINE

4 months before:

  • Start design process for invitation

  • Info needed: theme, date, time, location, RSVP by due date, RSVP contact info, guest list and addresses

2-3 months before:

  • Mail invitation

  • Start design process for day-of materials

4 weeks before:

  • RSVP by due date

BABY SHOWER TIMELINE

4 months before:

  • Start design process for invitation

  • Info needed: theme, date, time, location, RSVP by due date, RSVP contact info, guest list and addresses

2-3 months before:

  • Mail invitation

  • Start design process for day-of materials

4 weeks before:

  • RSVP by due date

BIRTHDAY TIMELINE

4 months before:

  • Start design process for invitation

  • Info needed: theme, date, time, location, RSVP by due date, RSVP contact info, guest list and addresses

2 months before:

  • Mail invitation

  • Start design process for day-of materials

4 weeks before:

  • RSVP by due date

RETIREMENT PARTY TIMELINE

4-6 months before:

  • Start design process for invitation

  • Info needed: theme, date, time, location, RSVP by due date, RSVP contact info, guest list and addresses

2-4 months before:

  • Mail invitation

  • Start design process for day-of materials

4 weeks before:

  • RSVP by due date

HOLIDAY PARTY TIMELINE

4-6 months before:

  • Start design process for invitation

  • Info needed: theme, date, time, location, RSVP by due date, RSVP contact info, guest list and addresses

2-3 months before:

  • Mail invitation

  • Start design process for day-of materials

4-6 weeks before:

  • RSVP by due date

For more information, please CONTACT US or leave a comment. We're happy to answer any questions you have!

 

Like
Please reload

Featured Posts

When to Send Your Invitations

August 2, 2017

1/4
Please reload

Recent Posts
Please reload

Archive
Please reload

Search By Tags